Last updated: 5 October 2026
Day Players ("we", "us", "our") is a crew training and placement program run by My First Job in Film. This policy explains what personal data we collect when you apply to Day Players, work with us as crew, or hire crew from us, and what we do with it.
Who we are
MFJF (UK) Member Services, trading as Day Players, is the data controller for the personal data described here. Our address is 11 Yeo Business Park, Axehayes Farm, Clyst St Mary, Exeter EX5 1DP. You can contact us about anything in this policy at hello@dayplayersfilmcrew.com.
What we collect
When you apply
- Your name, email address, phone number and where you're based.
- The departments you'd like to work in, your days on features and TV, your credits (role, production, company, director and head of department), your CV and anything else you choose to tell us.
- Your interview booking and our notes from it.
If you join the program as crew
- A profile photo, your availability (including dates you've told us you're unavailable), the placements we book you on, and the emails we send you.
- Your signed Day Players agreement.
- Proof of your right to work in the UK (for example a passport, visa or share code), and any certificates you choose to give us, such as first aid, a driving licence or a DBS check.
- An emergency contact's name, phone number and relationship to you.
- Any access or dietary needs you choose to tell us, so productions can look after you on set.
- Your invoices and whether they've been paid. Card payments are taken by Stripe; we never see or store your card details.
We only ask for right-to-work papers, certificates and emergency contacts once you're on the program, not while your application is being considered.
If you hire crew from us
- Your name, company, email and phone number.
- The production, the roles and dates you need, and our correspondence with you.
- We also keep work contact details, notes and follow-up dates for people we deal with at productions, which they've given us or which are publicly available professional information.
When you use the website
- If you sign in to the crew portal, a cookie keeps you signed in for up to 14 days. Signing out ends every session. We don't use advertising or analytics cookies.
- To stop spam on the application form we keep a scrambled (hashed) version of your IP address for a day.
- Our hosting and error-monitoring providers keep short-lived technical logs (such as IP address, browser type and the page that had a problem) to keep the website secure and working.
Why we use it
- To assess your application and interview you (legitimate interests, and steps taken at your request before entering into a contract).
- To match you with productions, book and manage your placements, and keep you safe on set (contract and legitimate interests).
- To check you have the right to work in the UK (legal obligation).
- To invoice you, take payment and keep financial records (contract and legal obligation).
- To send you service emails about your application, interviews, bookings, invoices and changes to your account (contract and legitimate interests).
Access needs or dietary needs that relate to your health, and DBS checks, are more sensitive. We only hold them because you choose to give them to us, we use them only to arrange your placements, and you can ask us to delete them at any time.
Every application is reviewed by a member of our team. We sort applications by the number of professional credits you list, but we don't make decisions about you automatically. We do not sell your data.
Who we share it with
- Productions: when we put you forward or book you for a role, we share your name, profile, credits and contact details with that production, and anything else they need to have you on set (for example access needs).
- Our team: Day Players staff keep crew names and phone numbers in a contacts list on their work phones, and placements and interviews in their work calendars, so they can reach you quickly on a job.
- Service providers who run parts of our service for us: Supabase (database and file storage), Vercel (website hosting), Resend (email delivery), DocuSign (agreements), Stripe (payments), Sentry (error monitoring) and Google (staff sign-in and calendars). They only process your data on our instructions.
Some of these providers may process data outside the UK. Where they do, we rely on UK adequacy regulations or the UK International Data Transfer Agreement/ Addendum to protect it.
How long we keep it
- Applications that don't go ahead: 12 months, so we can consider you for future intakes, then deleted automatically.
- Crew profiles, documents and placement records: while you're on the program and for 2 years after your last placement, then deleted automatically.
- Invoices and financial records: 6 years, as UK tax law requires. When we delete your profile, these are kept without being linked to it.
- Application spam checks: 1 day.
You can ask us to delete your data sooner (see below).
Your rights
You have the right to access the data we hold about you, to have it corrected or deleted, to restrict or object to how we use it, to data portability, and to withdraw any consent you've given. If you're crew, you can see and correct most of your details yourself in the crew portal. For anything else, email hello@dayplayersfilmcrew.com and we'll respond within one month.
If you're unhappy with how we've handled your data, you can complain to the Information Commissioner's Office (ico.org.uk, 0303 123 1113). We'd appreciate the chance to put things right first.
Applicants under 18
If you're under 18, please make sure a parent or guardian knows you're applying. We will not place anyone under 18 on a production without their parent or guardian's agreement.
Changes to this policy
We may update this policy from time to time. The latest version will always be on this page, with the date it was last updated.